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JOIN US MAY 21–23, 2024 IN ORLANDO!

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EXHIBITOR FAQs

Find answers to your questions about the iP Utility Safety Conference & Expo.

If you have any further questions, don’t hesitate to contact us.

Venue

CARIBE ROYALE – ORLANDO, FL
8101 World Center Dr,
Orlando, FL. 32821

Phone: (407) 238-8000

Conference Hours  (Orlando, FL is on Eastern Standard Time Zone)

Monday, May 20, 2024
12:00pm – 5:00pm – Exhibitor Move-in/Badge pick up
6:00pm – 8:00pm – Attendee Early Registration/Badge pick up

Tuesday, May 21, 2024
6:30am – Registration Begins
7:30am – Conference Kick-Off/Keynote Speaker
8:30am – 2:00pm – Expo Hall Open
6:00pm – 8:30pm – Welcome Reception

Wednesday, May 21, 2024
7:30am – 4:15pm – Education Session/Lunch
8:30am – 2:00pm – Expo Hall Open
2:00pm – 6:00pm – Exhibitor Move-out

Thursday, May 23, 2024
7:30am – 12:00pm  – Education Session/Conference Wrap-up


Schedule of Events & Logistics

Where is the iP Utility Safety Conference & Expo held?

The iP Utility Safety Conference & Expo will be held from May 21-23, 2024 at:

CARIBE ROYALE – ORLANDO, FL
8101 World Center Dr,
Orlando, FL. 32821

Phone: (407) 238-8000

Is shuttle transportation available from the airport to the conference?

Transportation is not provided by the iP Utility Safety Conference & Expo.

Is lodging included in my registration?

No, all exhibitors are responsible for the cost of their own lodging.

What meals are included?

Tuesday:

Plated Breakfast, buffet lunch & evening welcome reception with appetizers

Wednesday:

Continental breakfast & buffet lunch

Thursday:

Continental breakfast


Exhibitors

Do you have Lead Retrieval?

Yes, we do have Lead Retrieval for the Exhibitors.

What are the Move-In times, Show times, and Move-out times?

EXHIBITOR MOVE-IN:

Monday, May 20th – 12:00 pm to 5:00pm

EXHIBIT HOURS:

Tuesday, May 21st – 8:30 am to 2:00 pm

Wednesday, May 22nd – 8:30 am to 2:00 pm

EXHIBITOR MOVE-OUT:

Wednesday, May 22nd – 2:00 pm to 6:00 pm

When and where can I pick up my Exhibitor Badge?

Booth attendees can pick up their badges during the Exhibitor Move-in at the exhibitor booth help desk during the move-in times on Monday, May 20th from 12:00pm to 5:00pm.

How do I reserve booth space?

If you sell safety products or services to the utility market, this is a must-exhibit event!

Reserve your booth space now.

What sponsorship opportunities do you have available?

iP Utility Safety Conference & Expo offers numerous opportunities to sponsor items or events and advertise in marketing materials. Become a sponsor or purchase advertising space today and increase your company’s exposure. 

For more information visit our sponsorship page or call 815-479-1796.

How do I make a donation towards the Prize Drawings?

Attendees look forward to our prize drawings and it encourages them to visit all the exhibitors! Great prizes encourage greater participation. We encourage you to consider donating prizes to the raffle so we can announce your company name just prior to announcing the winner!

You can go to the exhibitor help desk. 

You can go the registration desk.

You can contact your sales representative.

Prize Drawings

Exhibitor Raffle Participation:

Attendees look forward to our prize drawings and it encourages them to visit all the virtual exhibitors! Great prizes encourage greater participation. We encourage you to consider donating prizes to the raffle so we can announce your company name just prior to announcing the winner!

To donate a prize, you can:

Take it to the Registration Desk and include a business card.

Take it to your Sales Rep and include a business card. 

Give it to a Staff Member and include a business card. 

As the attendees visit your booth, you hand them the ticket with the number on it and you keep the side that say Keep.


Conference App

How do I access the conference app?

Download the iP Utility Safety Conference and Expo app by going to the Apple Store or Google Play store and searching for iP Utility Safety Conf and Expo.

Please delete any previous iP Conference Apps and re-download the app.

Login with the email you registered with for the conference.

IP Utility Safety Conference App Instruction

How do I locate the conference agenda?

After logging into the app, you will see a Quick Link for Daily Schedule.

If you would like to select the sessions you want to go to while you are at the conference, go to the Daily Schedule and Bookmark the sessions you want to attend. 

You can do this for each day so you have them for bookmarked for the entire conference.

What if I am not seeing something I think should be there?

In the app, go to the upper left hand side and click on the 3 bars.  You will see in the lower left hand side and circle with arrows.  Click on that icon to sync your app. 

How do I get help with the conference app?

If you need help prior to the conference, you can send an email to [email protected] or call tech support at (800) 671-9466.

See the FAQ’s/Event Guide in the app for your answer.

If you need help during the conference, feel free to stop by the registration desk or ask a staff member.

Future Conference Dates

What are the future dates for the iP Utility Safety Conference & Expo?

Fall 2024 | Dallas/Allen, TX | October 22-24, 2024

Spring 2025 | Charleston, SC | April 29 – May 1, 2025


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PHOTO RELEASE
Registration and attendance at all iP Utility Safety Conference & Expo events, sessions and other activities constitutes an agreement by your registration for Incident Prevention’s use and distribution, both now and in the future, of the registrant or attendee’s image or voice in photographs, video recordings, electronic reproductions, and audio recordings of such events and activities.

PROGRAM DISCLAIMER
Every effort will be made to ensure that the program schedule and events remain as published. However, unforeseen changes may occur. The iP Utility Safety Conference & Expo reserves the right to make program changes. Please review the schedule on-site or check the iP Utility Safety Conference app for updates.

CANCELLATION POLICY
Cancellation/Downsizing of Booth Space Policy: All requests for cancellation or reduction of exhibit space must be made in writing and shall become effective upon receipt by UBM. During the pre-sale period for the spring conference from November 15, 2023 to April 1, 2024 exhibitors may downsize or cancel without penalty. After April 1, 2024 there are no refunds. The iP Utility Safety Conference & Expo retains the right to relocate an exhibitor after downsizing. The iP Utility Safety Conference & Expo can sell cancelled or downsized space to another exhibitor without any rebate or permission. The iP Utility Safety Conference & Expo retains the right to relocate an exhibitor after downsizing. The iP Utility Safety Conference & Expo can sell cancelled or downsized space to another exhibitor without any rebate or permission.